How to Handle Customer Call Backs

How to Handle Special Orders with a Customer Call Back Form

In a perfect world, you would always have every item your customer wants to buy in stock when they want to buy it. But let’s face it, sometimes you will run out of bestsellers or underestimate retail customer demand for a certain product.

I consider “special orders” as orders for merchandise that you don’t normally carry in your regular retail assortment.

What do you do about the customer that wants something that is on order but it hasn’t arrived yet? That’s not a special order, but you do need a system for capturing the customer request and calling them when the item arrives in the store for better customer service in your retail store.

We recommend a Customer Call Back Log. It works wonders and any employee can take care of the customer. It makes it easy to give great retail customer service.

Get a small three ring binder and put a bunch of the Customer Call Back forms in it.  Whenever a customer wants an item that is normally in stock but you’ve run out temporarily, put their info and request on the form.

Selling is ServiceOne of the quickest and easiest ways to add money to your bottom line is by training your staff how to sell.  You can create your own selling culture by teaching your staff how to sell in your training program or you can create a service culture that sells by teaching the "Six Steps to the Perfect Purchase." 

Visit www.retailsalesacademy.com for details on an effortless way to teach the brand new employee or the seasoned professional how to sell and give your customers the service they deserve.

Put checking the Customer Call Back Log on your Opening/Closing Checklist.

As you check in new merchandise, check the log book for requests. Call any customers who are waiting for the merchandise that has just arrived.

This is a very simple system that has saved us thousands of dollars in lost sales. It’s the kind of great service that can set you apart from the mall stores and big box guys.

If you’re looking for more great ways to give great customer service in retail stores and build sales without breaking the bank, you’ll love the Retail Mastery System. The Store Operations Kit gives you lots of amazing tools to turn shoppers into customers for life.   

Wishing you great sales and lots of fun,

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